SUBMITTING MANUSCRIPTS: ARTICLES, ESSAYS, AND LETTERS
What gets an article or essay into the Review is its subject and the thought applied to it, as reflected especially in the clarity and organization of thesis, evidence, and argument. The fundamental criterion is a combination of substantial value, however indirect, to our “target audience”—comprising policy makers and commanders—and at least informativeness to some portion of our (variegated and international) general readership.
Our subject areas are—very broadly, not exhaustively, and in each case with at least remote applicability to maritime security: maritime strategy, operations, doctrine, planning, war gaming, technology, international law, military ethics, coalition warfare, operations other than war, regional security studies, civil (including media) relations, defense economics, leadership, and history. We generally do not publish in the areas of tactics, procedures, sociological or personnel issues, or bureaucratic matters not bearing plainly upon the above. We are also careful not to publish papers that seem intended in significant degree for bureaucratic public relations—describing, especially praising, the work of the author’s agency or command, etc. You can best get a feel for the subject areas, level of writing, etc., we look for by examining recent back issues.
Due to the large number of articles received, we are generally unable to consider work that has already appeared in or been accepted by other journals in substantially the same form, reaching broadly the same audiences.
With few exceptions, manuscripts that the editor is potentially interested in publishing are submitted to a blind referee process.
Manuscript Format and Citation Style. Submissions must be word-processor output (PC, readable in Word) or typewritten, double or triple-spaced throughout, and page numbered. The author’s name must not appear on the manuscript. Text must be in a single column, left-justified with a “ragged right” margin, and not hyphenated. Source documentation must be in endnotes, not footnotes or in-text author-date citations; for Word submissions, please embed citations (i.e., click Insert > Footnotes > Endnotes [selecting arabic note numbers]). Review articles and essays use "humanities" endnotes (aside from occasional glosses in footnotes), in a format adapted closely from that of the Chicago Manual of Style. Preparation for publication can be greatly speeded, and its accuracy increased, if manuscripts are submitted with citations conforming to our style for articles. Please do not submit articles with citations in either legal ("Blue Book") or author-date format without prior consultation with the managing editor. Manuscripts otherwise acceptable may be returned to authors for conversion of citation or other format features.
Length. Our articles run a minimum of about 3,500 words, including apparatus; that's about eight of our proof pages. Most are in the five-to-nine-thousand-word range. While like all journals we are constrained by space, a case can sometimes be made for lengthy articles (some run nearly twenty thousand words) if required by the material and treatment. We also publish in separate departments (Commentary, Research & Debate, etc.) shorter pieces of, say, 1,800 to 3,500 words. By and large—the exceptions are reprinted addresses and the like—articles require formal documentation. Longer works may be candidates for our monograph series, the Newport Papers, which receive much smaller, but potentially “tailored,” circulation.
Letters to the Editor. Letters for publication are welcome, and those accepted by the editor appear, with light editing, in our "In My View" department. They should be shorter than an essay (ie, than 1,800 words) and must comment on items that have previously appeared in the Review. Advance copies of accepted letters are routinely provided to the authors of the work commented upon, who may choose to reply.
Submission. For article files readable in Word, on-line submission (to the managing editor) is preferable and sufficient. Otherwise, mail a hard copy and if possible a diskette. To ensure that the College's electronic security firewall is not triggered (1) please use your last name, alone, as the attachment's filename, and (2) do not compress ("zip") the attachments. If you do not receive reasonably prompt confirmation that the manuscript was received electronically, please contact the managing editor.
Article and essay manuscripts, however submitted, must provide or be accompanied by a
· Regular mailing address
· E-mail address (if the original submission is sent by regular mail—all correspondence, aside from the editor's decision letter, and manuscript handling will be electronic)
· Separate abstract (a one-paragraph summary of the purpose, argument, and scope of the paper)
· Brief biographical note or curriculum vitae of the author or each coauthor.
Approval, Editing, and Production.Our articles and essays are approved for publication not by the editors but by the provost of the Naval War College (acting for the President). The editor generally sends each manuscript to at least two referees, inside and outside the Naval War College. The provost prefers to evaluate candidate papers in largely the form in which they would appear. Accordingly, we copyedit manuscripts right away, sending “edits” to authors for their approval correction and submitting the results to the provost. Given approval for publication, we return the papers to the authors (as “galleys”) for any further corrections or updates, to deal with any issues that have been raised by the provost, and for the authors’ formal consent to publish. Thereafter we pull proofs, to be included in the issues for which the articles are ultimately scheduled. The entire process is done electronically.
Art. We can accommodate “line work”: black-and-white tables, diagrams, maps, photographs, and sometimes captures from the Web. (Our website is in color, of course.) Diagrams and the like are often reformatted, and they may be modified, by Naval War College compositors or illustrators; preliminary approval proofs can be sent. Photographs and captures can be used only if the resolution is sufficiently high; authors may be asked to supply originals, obtain high-resolution files, or arrange high-resolution scans. We will not knowingly publish art that is copyrighted (or in our opinion likely to be) without credit and permission statements, based on formal permission from the rights holder in our file, even if the art has so appeared elsewhere before. Authors are responsible for obtaining any required permissions, as well as for any costs incurred in obtaining permissions or high-resolution files.
Other Manuscript Matters.
· All material must be not only unclassified but suitable for unrestricted distribution; responsibility for any necessary security, policy, or “sensitivity” clearances lies with the author. We will query the author if in doubt. Disclaimers and caveats can be printed.
· We copyedit rather heavily, in comparison to some journals; on the other hand, we send authors the results—before we submit the manuscripts to our publisher, and then again afterward—under a lengthy e-mail accounting generally or specifically for everything we have done. Our standard authorities, aside from house practice, are the Chicago Manual of Style, 16th edition, and Merriam-Webster’s Collegiate Dictionary, 11th edition.
· As the masthead of our journal states, the Review “neither offers nor makes compensation for articles accepted for publication and assumes no responsibility for the return of material, though as a matter of practice every effort is made to return manuscripts not accepted for publication.”
· Finally, as contributors otherwise learn from our acknowledgment e-mail, we presume that manuscripts sent to us for consideration have not been submitted elsewhere at the same time; we ask that contributors who have already done so, or later wish to, let us know—at which point we put their submissions in abeyance (without prejudice to later consideration, as agreed).
If you would like to discuss your project further in the light of all this, please contact the managing editor.